[ OPERATIONS · STOCK + VENDOR ]

Who placed the last Henry Schein order?

The problem isn't your suppliers. It's the cycle. Orders run on memory. Contract renewals slip. Nobody tracks basket size or compares lab quotes. NorthchAIr fixes the cycle.

Most practices already have their suppliers. Henry Schein. J&S Davis. Patterson. The labs they trust. The reps they've worked with for years.

The problem isn't the suppliers. It's the cycle.

Who placed the last order? When?
Are we about to run out of impression material?
Has the lab quoted 10% more this quarter?
When does the Henry Schein contract renew?

NorthchAIr captures your existing supplier workflow in Sprint Week 1. We learn who you order from, when, how, at what volume. By Month 3 we're drafting your next orders ahead of the cycle. By Month 6 we're auto-sending them — to your suppliers, on your templates, on your schedule.

Sprint Week 1

Capture

We learn your supplier list, ordering cadence, channels, basket size, contract terms.

Month 3

Cycle

We draft your next orders ahead of the recurring cycle. You approve in Notion.

Month 6

Trigger

We auto-send the order to your existing suppliers, using your templates, on your schedule.

We work with the suppliers you already use.

Henry Schein

J&S Davis

Patterson

Wright Cottrell

Trycare

Supplier names referenced as common UK dental wholesalers. Not paid partnerships.

Wednesday's Premier order is drafted. Monday's Crown order went out on cycle. Carter renewal in 109 days — switch analysis ready.

Premier Dental Supplies

Wed 14 May draft · 12 items · £847.20 · cycle every 14d ±2d · lead 3d

Awaiting

Crown Dental Lab

Fri 8 May sent · £312.40 · cycle every 21d · 95% on-cycle compliance

On cycle

Carter Dental Materials

Contract ends 28 Aug · YoY price up 8% · switch analysis vs Atlantic Dental ready

Renewal 109d

Stock cycle compliance 92% (target ≥90%) · 0 stockouts last 90d · £1,840 expiry waste avoided this year

[ See it live in Practice Jarvis → ]

[ VENDOR AUTOS ]

What our vendor module surfaces

These automations run in the background on every Practice Jarvis customer — drafts before cycle, SLA watches on labs, and vendor signals inside your Daily Digest.

Background autos · preview

Daily Digest
Today 08:30 · 12 actions to 5 owners
Vendor Order Cron
Wed draft · Premier £847.20 awaiting
Lab SLA Watcher
Today 12:00 · Crown 1 case 2d late

[ See vendor cycle in the live demo → ]

[ CAPTURE · SPRINT WEEK 1 ]

What we ask in Sprint Week 1

·Your top 5 suppliers and account manager contacts
·Ordering cadence — weekly, fortnightly, monthly, ad hoc
·Channels — online portal, email, phone, rep visit
·Average basket size and key consumables
·Contract end dates, rebate thresholds, SLA terms

[ CYCLE · MONTH 3 ]

How drafts work

·Draft surfaces in your Notion workspace before the next order window
·Named owner reviews and approves with one click
·Edit-before-send: tweak quantities, swap items, add notes
·Full audit log — who approved, when, what changed

[ TRIGGER · MONTH 6 ]

The Month 6 unlock

·Auto-send via email-as-template using your existing supplier email
·Owner exception flag: any item above threshold requires explicit approval
·Year 2 graduations: direct supplier API integration where available
·Predictive stock modelling based on appointment volume and seasonality

You keep your supplier relationships. We run them on cycle.

Apply for the Founding 40 →